MS Access: Generating a Mail Merge with Supervisory Data

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In summary, the conversation is about creating a database in Access to replace an older one in Filemaker. The user wants to generate a mail merge with information on workers and their corresponding supervisors. They are looking for guidance on how to create the report in Access, and a tutorial on reports is suggested.
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CRGreathouse
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I'm trying to make a simple database in Access (to replace an older one in Filemaker), but I'm not sure how to do what I want.

I have a table of workers, each of which is tied to a supervisor. (At the moment they're both in the same table with a flag to tell supervisors from other workers, but this could change if convenient. The database keeps the same kinds of information on both kinds of workers, so there didn't seem to be a good reason to split them.)

I want to generate a mail merge with a letter for each supervisor, including information on each worker supervised. Is there a good way to do this?
 
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I'm no SQL wizard, but I was able to code the appropriate snippet for 'Row Source' to link each piece of equipment to a supervisor (by their ID):

Code:
SELECT [Workers].[Worker ID], [Workers].[First], [Workers].[Last] FROM Workers WHERE (((Workers.[Supervisor?])=Yes)) ORDER BY [Last], [First];

But to make the (report?) that I want, I'm not sure where to start in Access.
 

Related to MS Access: Generating a Mail Merge with Supervisory Data

1. What is a Mail Merge in MS Access?

A Mail Merge in MS Access is a feature that allows users to combine a database of information, such as supervisory data, with a document, such as a letter or email, to create personalized and customized messages for multiple recipients.

2. How do I generate a Mail Merge in MS Access?

To generate a Mail Merge in MS Access, first create a query that includes the necessary fields and data for the merge. Then, create a new document in a word processing program and use the Mail Merge Wizard to connect to the Access database and select the query as the data source. The wizard will guide you through the process of inserting merge fields and completing the merge.

3. Can I customize the Mail Merge in MS Access?

Yes, you can customize the Mail Merge in MS Access by choosing which fields to include, formatting the data, and adding any additional text or images to the document. You can also use filters and sorting options to control which records are included in the merge.

4. What is the benefit of using Mail Merge in MS Access?

The main benefit of using Mail Merge in MS Access is the ability to efficiently and accurately personalize and customize messages for multiple recipients. This can save time and reduce errors compared to manually creating individual messages. It also allows for easy updates and changes to the data source without having to recreate the entire document.

5. Are there any limitations to using Mail Merge in MS Access?

One limitation of using Mail Merge in MS Access is that it may not be suitable for very large data sets. Additionally, the Mail Merge feature in Access does not have as many advanced customization options as other word processing programs, so more complex merges may require additional steps or software. Additionally, it is important to properly format and organize the data in the Access database to ensure a successful merge.

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